Our client has recently secured a new contract and are looking to bring a Project Office Assistant into their PMO.
The ideal candidate will need to carry out the following tasks:
Carry out routine document management, secretarial and administrative tasks for the programme team
Preparation of letters, memos, agendas, presentations and reports
Manage document issue, technical query handling and transmittals
File incoming and outgoing documents in electronic library (SharePoint)
Management of shared mailboxes and calendars
Assist programme team in complying with document control procedures
Meeting coordination and room booking
Assistance in team administration, including briefings and communications
Answer the telephone and provide temporary help desk cover
Coordinate training activities delivered by the team
Assist in office management tasks
Monitor stationery supplies and reordering when necessary
Assist in maintaining office equipment, such as printers and photocopiers
Knowledge, Experience and Skills Required
Previous work in project teams
Experience of working with clients, face to face or over the telephone
Proficiency in Outlook, Word, Excel and PowerPoint
Administration of document control systems
Maintenance of document management systems using SharePoint
Good telephone skills
Knowledge of working with the NHS is desirable but not essential
If you meet the above requirements please apply online now for consideration
